Rules and Regulations

Exhibitors Rules and Regulation

Rules & Regulation

The following Rules and Regulations as observed by all Exhibitors at all times:

1. Buttonholing of customers is prohibited.
2. If a salesperson comes in from any territory to work, even one customer, in your exhibit area during market,they MUST pay a market fee.A salesperson in your exhibit area whose name is not in the show directory, is not registered, YOU ARE RESPONSIBLEFOR THEIR FEES. Any salesperson who permits another to use their room or booth without having paid market fees will be called before the Ethics Committee which retains the right to close exhibit space for duration of market, cancel membership, or both. This does not apply to bonafide executives.
3. If an executive or sales manager from your company replaces you at any of SMOTA’s market, he/she must join and is responsible for all necessary fees. Management is invited to attend market with you at no charge.
4. All exhibit areas must be manned and remain open during published market hours, subject to a $500 fine. NO PACKING OF MERCHANDISE PERMITTED DURING MARKET HOURS.
5. Directors of SMOTA reserve the right at all times to clear the Market of persons acting in an objectionable manner.
6. ALL SHOE MARKET OF THE AMERICAS members will be required to exhibit in open booths, showrooms or hotel exhibit space in order to be listed in the market directory.
7. BADGES MUST BE WORN AT ALL TIMES

 

Exhibitor Responsibilities
Exhibitor is responsible for timely return of show contracts, all appropriate fees including payment of any past indebtedness. All fees must accompany contract or it will be returned. Signature on contract signifies understanding and agreement with Shoe Market of the Americas (SMOTA) contract terms. Failure to comply with provisions as set forth will subject exhibitor to penalties, expulsion, suspension and/or denial of the privilege to be an exhibitor. This or any other disciplinary action will be at the discretion of the Directors of SMOTA.

Liability

Each exhibitor agrees to hold harmless SMOTA / MIAMIAIRPORTCONVENTION CENTER/ THE DOUBLETREE MIAMI MART AIRPORT HOTEL from any and all liability that might ensue from any cause whatsoever, including accidents or injuries to exhibitors, their agents or employees. Exhibitors assume all responsibility for accident, injury or property damage to any person viewing his/her exhibit, where such accident, injury or property damage is caused by negligence of EXHIBITOR, his/her agent or employee.

Destruction of Property
In the event that, because of war, fire, strike, government regulation, public catastrophe, act of God or the public enemy or other cause beyond the control of the association, the show or any part thereof is prevented from being held, is cancelled by the Association in its sole discretion sHall Aftermine and refund to the Exhibitor the proportionate share of the balance of aggregate exhibit fees received which remains after deducting expenses incurred by SMOTA and reasonable compensation to the Association, but in no case shall the amount of refund to the Exhibitor exceed the amount of the exhibit paid.

Insurance
Exhibitor shall maintain such insurance as will fully protect Show management and the MIAMI AIRPORT CONVENTION CENTER / THE DOUBLETREE MIAMI MART AIRPORT HOTEL from any and all claims of any nature, including claims under Workman’s Compensation Act, and claims for damages for property damage and personal injury including death which may arise from the operations of exhibit in connection with his/her rental.

Room Assignment
All contracts received on or before printed market deadlines will be assigned according to category, and by (points)seniority of membership until the registration deadline. Contracts received after the deadline date will then have space assigned on a first-come, first-served basis. Failure to be at the Market (no show) will cost the exhibitor 100% of his/her market and space fee. SMOTA reserves the right to adjust requested footage or rooms based on space availability.

Cancellation
IN THE EVENT OF CANCELLATION, VERBAL NOTICE MUST BE RECEIVED IN THE ASSOCIATION OFFICE FOLLOWEDBY WRITTEN CONFIRMATION OF THE SAME.THERE WILL BE NO REFUNDS AFTER THE MARKET DIRECTORY GOES TO PRINT. The DoubleTree Miami Mart Airport Hotel requires 72 hour cancellation notification on sleeping rooms as well.

Convention Center
No member may reassign, sublet or share with or to any party any showroom/Convention Center booth or hotel exhibit space assigned to such member at any market event unless permission is granted in writing by the Convention Committee. The only exception to this provision is that members who have incorporated their sales businesses  authorized to let such personal corporations use such show room or exhibit areas, provided that such members must be present or in control of showroom/booth areas during the entire market.

Market Directory
The Market Directory is published as a service of SMOTA for the benefit of exhibitors and their customers.Every reasonable effort is taken to make it accurate, but SMOTA assumes no responsibility for any inaccuracies or omissions. Responsibility for complete and correct copy listings for the directory rests with exhibitors.SMOTA assumes no responsibility for the directory listings for contracts received after deadline date.

Exhibitor Badge
Because of strict security codes, badges are required for admittance to the show.Your family members, staff, factory personnel, etc. may help you on Saturday (set-up day),but all personnel working on Sunday thru Tuesday will need badges to get on the show floor.

In order to obtain badges for those working in your booth, you’ll need to pay the appropriate market fee PER PERSON. As usual your spouse may join you at no charge — include his/her name while registering and designate as spouse. Executives joining you from your company can also do so at no charge provided a business card with the individual’s title/position in the company accompanies the badge request.

The person who is responsible for signing up for the booth on his or her points isresponsible for all reps in their booth. Any person traveling a territory must be registered and pay appropriate market fee, plus SMOTA dues and initiation fee.

Showroom Set-up
When you arrive for set-up, your showroom will be set with a standard set-up unless it is a custom build out. The tables will be skirted and have white plastic covering on the tops.

1. The following set-up is standard in the showrooms.
   (3) Three 8′ writing tables
   (3) Three 6′ writing tables
   (6) Six chairs
   (2) Two trash cans
2. Edgers must be ordered directly from EXPO.
3. Should you decide to change from the standard set-up after your showroom is decorated, there will be a $50.00 charge, payable at the show.

Booth Set-up
When you arrive for set-up, your booth will be set based on your instructions outlined on your contract. The tables will be skirted and have white plastic covering on the tops. Skirting is part of your booth cost at no additional charge to you.

On the reverse side are suggested booth plans for single, double, and triple booths. Exhibitorsrequiring larger or custom booth locations should specifically inform us of their set-up requirements by enclosing a detailed sketch of their booths with their contract.

All exhibitors should be aware of the following related to booth set-up in the Convention Center:

1. All booths will be set no further out than 8 1/2 feet from the back of the booth to allow forchairs within the booth. Chairs may not be placed in the aisles.
2. Some booth set-ups may be slightly altered due to columns.
3. Etageres must be ordered directly from EXPO.
4. Should you decide to change from the standard set-up after your booth is decorated, there will be a $50.00 charge, payable at the show.
5. The following is provided in the cost of the booth:
   a. (1) 8’ table and (2) 6’ tables skirted and draped
   b. (1) Waste basket
   c. (3) Chairs
   d. Pipe & drape
   e. An electrical outlet
   f. Carpet

Raw Space
Custom units must submit a floor plan and photos to SMOTA for approval. Units may not exceed 8 feet in height. The following is provided in the cost of the raw space.

• An electrical outlet
• (1) Waste Basket
• (1) 8′ Draped table
• (2) Chair
• Carpet